SimplyRFID offers an import and export tool in its Pogi server so that users of its inventory management solution, small and medium-sized businesses, can easily share data with the accounting system.

Businesses using RFID tags on assets or inventory often benefit from integration with business and accounting tools that manage purchase orders, sales, and inventory. However, this type of integration can be expensive in some cases and may require the efforts of IT professionals. Therefore, SimplyRFID is developing a series of features in its Wave inventory management system software so that businesses that would benefit from RFID but do not have their own IT department to manage and integrate the data can also benefit.

This, says Carl Brown, CEO of SimplyRFID, represents a democratization of RFID data. The first integration the company offers is with QuickBooks accounting software. The company’s RFID solution now allows users of SimplyRFID technology to easily access QuickBooks inventory data. By integrating with QuickBooks, Brown says, businesses can improve and streamline their inventory management processes.

By integrating with QuickBooks, businesses can improve and streamline their inventory management processes.

QuickBooks is an Intuit accounting package used by small and medium-sized businesses, ranging from online retailers to offices and financial institutions, and it can be used on-premises or as a cloud service. Currently, there are over 3.2 million QuickBooks users. The software includes an inventory management capability so that companies can see on the dashboard what they have on site. Businesses using the solution can make basic sales, such as shirt sales, and create a product field that lists available inventory. Without SimplyRFID technology, Brown says, QuickBooks users can enter details manually, although this method does not provide the automated inventory data that can be captured via RFID.

For SimplyRFID, explains Brown, the goal is to make the inclusion of UHF RFID tag read data in such an accounting system relatively easy and affordable. “It’s really basic,” he says. “RFID doesn’t have to be expensive.” In fact, he notes, the evolution of the inventory can be summed up in three phases. The first step involves a manual method of writing down the identity of each asset or inventory item, while the second step involves the use of barcodes, which can be applied to products and then scanned more easily.

RFID is entering step three, says Brown, and RFID solutions generate data that users need to find a way to interpret. “The biggest question we get every day is, ‘Does this work with CSV? [a data exchange format] or with [Microsoft] Excel spreadsheets? ‘ The next question is: “Does this work with my accounting system?” “” So, SimplyRFID has partnered with QuickBooks and other solutions in the works, such as creating documents and instructions for Shopify.

SimplyRFID’s Wave inventory management system

Those looking to integrate RFID with QuickBooks will notify SimplyRFID, whose Pogi Inventory Management Server can be updated to provide a subject list of matching product names between Pogi and QuickBooks lists. Users looking to export data from Pogi to QuickBooks would navigate to the “Select Reports” option and then select “QuickBooks in Pogi”. From there, they could start exporting their RFID inventory data. If they wanted to import into QuickBooks, they could go to “Select Settings” and choose “Import”. Once there, they could select “Products and Services” and click on the Pogi inventory file.

SimplyRFID uses the solution on its own site to track the RFID products it provides to its customers, including tags and cables, as they are received and shipped. The labels can then be read via portable readers as goods are stored or shipped to customers. The system prevents stockouts, Brown says, and it can identify loss of stock, as well as ensure the company isn’t overstocking product due to inaccurate inventory data.

Carl Brown

Small businesses with a flow of product in and out of their facilities are using RFID less commonly these days, Brown says, but they could benefit from the data the technology would provide. They may have a few thousand items and once felt that deploying an RFID system was too expensive. Once in place, however, an RFID solution offers value, he says, even when used for small volumes of items.

Retail jewelry is an example of this where products sold have a high value and inventory accuracy is paramount for stores, which usually means goods are manually counted twice a day. The initial effort to label goods with RFID is one of the initial challenges these companies face. But once the system is deployed, SimplyRFID predicts that the technology will pay off quickly. “What this allows them to do,” says Brown, “is have a system that updates every day to confirm that inventory is 100 percent.”

The trend towards simple, affordable software has led small businesses to adopt Square and iPad-like systems, and this is the audience SimplyRFID is targeting. “It really gives an individual with one or two stores the ability to adopt RFID,” says Brown. They can deploy a version of QuickBooks to manage multiple stores, he says, while integration with SimplyRFID data “gives them a way to update and just know ‘Is my stuff there? »» The feature has been available since early summer, and the system can currently be integrated with Shopify, with more such connections in the works. The Wave product line comes in a boxed solution priced at $ 2,000.

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